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Finance Admin Officer Vacancy

WATCH Finance Admin Officer

Responsible to:      Senior Finance Officer

 SALARY Scale:      £19,000 – £23,000 (37 hours per week)

 Job Purpose

  • To provide admin support to the senior Finance Officer & Centre Manager
  • To assist with preparing budget breakdowns for funding bodies and regular financial reports for management. Process invoices and assist with credit controls and claims for the organisations funded programmes.
  • Maintaining accurate financial records within the guidelines imposed by WATCH including; Sales, Purchase, Nominal ledgers, Banking, Time sheets, Absence, Asset Register etc.
  • In conjunction with the senior finance officer liaise with all funders and promptly resolve any queries resulting from information submitted.
  • Provide Finance and Admin Support and contribute to the smooth running & efficiency of the organisation

Skills & Abilities

Essential:  AATL3 qualification or equivalent accounting qualification Minimum of 12 months’ work experience with a finance admin role. Desirable: Work experience within the charity and or voluntary sector

Duties and Responsibilities:

Provide admin support to senior Finance Officer, duties include the following:

  • Preparing letters, emails, reports, and documents
  • Assist with all claims to funders, i.e. invoices, time sheets in compliance with the requirements of funders
  • Receiving telephone calls, taking messages, dealing with calls or passing them on where appropriate, responding to email and voicemail, dealing with enquires
  • In conjunction with management and project officers maintain the purchase order system, ensuring that appropriate procedures have been followed and that all purchases are allocated within budgets, where stipulated
  • Maintain the WATCH Asset Register
  • Making diary appointments, arranging meetings and maintaining diaries
  • Prepare for signature and dispatch correspondence of a routine and less complex nature
  • Arrange meetings and other events with internal and external bodies, preparing information and organisational support as required
  • Develop and maintain clerical procedures, particularly efficient filing system
  • Take and distribute minutes at meetings attended by the Centre Manager, weekly team meetings and Senior Management meetings
  • Distribute and record data from customer feedback evaluation forms
  • Take part in job related and relevant training and development

General Admin Duties:

 Work with other team members to ensure that all information is accurately recorded (basic data entry systems)

  • Provide where necessary admin support to other members of staff
  • Deputize when necessary for other positions within the organisation, particularly reception cover
  • Provide where appropriate hospitality for visitors to the Centre

Assist with the promotion of Events organised by WATCH

  •  Assist with the preparation and distribution of marketing materials

General Duties

  •  other duties which may be identified from time to time commensurate with the level of the post
  •  carry out all duties in line with WATCH policies and procedures

CLOSING DATE:                FRIDAY 5TH MARCH 2021 @5PM

HOW TO APPLY:                Email a copy of your CV & cover letter to: trisha@watchcharity.org.uk

INTERVIEW DATE:            TUESDAY 22ND MARCH 2021