WATCH Finance Admin Officer

Responsible to: Senior Finance Officer

SALARY Scale: £19,000 – £23,000 (37 hours per week)

Job Purpose

To provide admin support to the senior Finance Officer & Centre Manager
To assist with preparing budget breakdowns for funding bodies and regular financial reports for management. Process invoices and assist with credit controls and claims for the organisations funded programmes.
Maintaining accurate financial records within the guidelines imposed by WATCH including; Sales, Purchase, Nominal ledgers, Banking, Time sheets, Absence, Asset Register etc.
In conjunction with the senior finance officer liaise with all funders and promptly resolve any queries resulting from information submitted.
Provide Finance and Admin Support and contribute to the smooth running & efficiency of the organisation

Skills & Abilities

Essential: AATL3 qualification or equivalent accounting qualification Minimum of 12 months’ work experience with a finance admin role. Desirable: Work experience within the charity and or voluntary sector

Duties and Responsibilities:

Provide admin support to senior Finance Officer, duties include the following:

Preparing letters, emails, reports, and documents
Assist with all claims to funders, i.e. invoices, time sheets in compliance with the requirements of funders
Receiving telephone calls, taking messages, dealing with calls or passing them on where appropriate, responding to email and voicemail, dealing with enquires
In conjunction with management and project officers maintain the purchase order system, ensuring that appropriate procedures have been followed and that all purchases are allocated within budgets, where stipulated
Maintain the WATCH Asset Register

Making diary appointments, arranging meetings and maintaining diaries
Prepare for signature and dispatch correspondence of a routine and less complex nature
Arrange meetings and other events with internal and external bodies, preparing information and organisational support as required
Develop and maintain clerical procedures, particularly efficient filing system
Take and distribute minutes at meetings attended by the Centre Manager, weekly team meetings and Senior Management meetings
Distribute and record data from customer feedback evaluation forms
Take part in job related and relevant training and development

General Admin Duties:

Work with other team members to ensure that all information is accurately recorded (basic data entry systems)

Provide where necessary admin support to other members of staff
Deputize when necessary for other positions within the organisation, particularly reception cover
Provide where appropriate hospitality for visitors to the Centre

Assist with the promotion of Events organised by WATCH

Assist with the preparation and distribution of marketing materials

General Duties

other duties which may be identified from time to time commensurate with the level of the post
carry out all duties in line with WATCH policies and procedures

CLOSING DATE: FRIDAY 5^TH MARCH 2021 @5PM

HOW TO APPLY: Email a copy of your CV & cover letter to: trisha@watchcharity.org.uk

INTERVIEW DATE: TUESDAY 22^ND MARCH 2021